AI admin automation for busy teams

Let AI handle the busywork.

We set up simple AI automations that help businesses manage their inbox, respond to customers, and spend less time on repetitive tasks.

Make work feel lighter → Try interactive demo

✓ No technical expertise required ✓ We set it up for you ✓ You approve before anything sends

Live Inbox Triage & Approval Little Automation Active

Maria Torres Urgent 8:02 AM

Our main line is down — can someone help today?

Auto-flagged for priority · callback draft ready

Draft awaiting your sign-offone-click approval

“Hi Maria, sorry for the trouble — we have held a callback slot for you today at 12:15 PM. Reply ‘Yes’ to confirm, or tell us a better time and we will make it work.”

Calendar: Held: 12:15 PM – 12:30 PM (callback)

70%

Less inbox time

Less time every employee spends in the inbox

10 hrs

Back every week

Handed back to every employee, every week

3×

Faster first response

Faster first response to customer inquiries

Estimates based on typical office workloads; actual savings vary with inbox volume.

Interactive simulator

See how Little Automation handles a messy morning inbox

Choose a sample message below, or type your own. See how it is categorized, cross-checked with the calendar, and drafted for your 1-click approval.

Step 1: Incoming email8:02 AM

Maria Torres

m.torres88@gmail.com

Our main line is down — can someone help today?

Hi team, Our main phone line stopped working this morning and clients cannot reach us. It is already backing up the front desk. I can be available any time after 11:30 AM if someone can call me back today. Thank you, Maria Torres (555) 349-8812

● Received in Gmail / Outlook Zero manual sorting needed

Automated engine

Step 2: Analysis & actionsTriage: Urgent

Time-sensitive problem + same-day help request

Action: Hold a 12:15 PM callback slot and draft an immediate reply.

Suggested draft reply (waiting for your 1-click approval)

Hi Maria, We are so sorry you are dealing with this. We have held a callback slot for you today at 12:15 PM so we can get your line sorted out. Warm regards, Front Desk Team

Tentatively held: 12:15 PM – 12:30 PM callback Contact record updated with today’s note

✓ Rule #1: Nothing sends until you click approve.

Pricing

Two simple plans, month-to-month

Start with inbox and scheduling, or go all-in with documents, follow-ups, and the Monday summary.

Starter

$300 /month

+ $1,500 one-time setup

Inbox triage, drafted replies, and scheduling — with your approval on everything that sends.

See Starter details →

Full Automation

$800 /month

+ $3,000 one-time setup

Everything in Starter, plus document intake, the follow-up engine, and the Monday summary email.

See Full details →

Month-to-month — cancel with 15 days’ notice. Compare the plans and run the ROI calculator →

Questions owners ask us

Does anything send without my approval?

No. Every client-facing message is a draft that waits for a human to approve it — on every plan, from day one. Nothing ever sends without your approval.

What do you need from me to start?

Very little: a 20-minute intro call, and delegate access to your inbox and calendar. You grant that permission inside your own accounts — we never ask for your password — and you can revoke it at any time.

Is it safe to give you access to my inbox?

Yes, and you stay in control the whole time. You never share your password. You grant delegate access inside your own Gmail or Outlook account — the same permission you would give an assistant — and you can revoke it in under a minute. Nothing sends without your approval: we draft, you approve. Anything about money, contracts, or personal matters goes straight to you, untouched. You can see everything we have handled in your client portal, and the plans are month-to-month, so you can stop any time.

How long does setup take?

Days, not weeks. Setup usually happens within the first week after the intro call, most offices are in the approval-and-tuning phase by week two, and Full plans see their first Monday summary inside the first fortnight.

Which tools do you work with?

Gmail and Google Workspace, Outlook and Microsoft 365, and Google Calendar for scheduling — plus Google Sheets, Excel, and most common office software for data entry. If your office runs on something less common, tell us on the intro call; we’ll say honestly whether it fits before you pay anything.

Can I cancel?

Yes. The plans are month-to-month after setup — just give us 15 days’ notice. No long-term contract, no cancellation fee, no hard feelings.

Less busywork. More business.

Twenty minutes, and an honest answer on whether it pays for itself. Tell us how your office’s admin actually works — we’ll map where the hours are going and tell you plainly if Little Automation isn’t a fit.

Book a 20-minute intro call

Request it with a short intake form — takes about 5 minutes.

Prefer email? Write to hello@littleautomation.com · Already a client? Open the client portal

Service catalog

Automation services built for everyday business

Every service is tailored to the software you already use — Gmail, Outlook, Google Calendar, Excel, and your everyday tools — with a human approving everything before it goes out.

Inbox & Communication · ~70% less time in emailStarter

Intelligent Inbox Triage & Draft Replies

Every incoming email is sorted the moment it arrives — Urgent, Client, Admin, or Junk — and routine replies are drafted in your voice, waiting in your drafts folder for one-click approval.

Key benefits

✓ Sorting and first drafts are done before anyone opens the inbox
✓ Nothing is ever sent without your approval
✓ Runs inside your existing Gmail or Outlook — no new software to learn

One-click approval in your drafts folder before anything sends See pricing →

Scheduling · ~80% of the back-and-forth savedStarter

Smart Calendar Coordination

Booking requests, reschedules, and cancellations are picked out of ordinary email threads. The system checks your calendar, holds a tentative slot, and drafts the confirmation for your approval.

Key benefits

✓ The “does Tuesday work? how about Thursday?” loop runs itself
✓ Reminders go out on schedule, and no-shows get a same-day follow-up draft
✓ Works with Google Calendar and Outlook Calendar

You review the tentative hold and approve the confirmation See pricing →

Inbox & Communication · straight to a humanEvery plan

Urgent & Sensitive Escalation

Every setup includes an escalation list you approve: the kinds of messages a system must never answer — money, contracts, and personal or sensitive matters. Those skip drafting entirely and go straight to you, flagged.

Key benefits

✓ Genuine urgencies surface immediately instead of sitting unread
✓ Money and contract questions are never drafted — a human handles them
✓ You set the list, and you can change it any time

Escalated mail is flagged for you — never auto-answered How it works →

Data & Documents · entered for youFull Automation

Document & Invoice Intake

Incoming PDF invoices, receipts, and intake forms are read automatically, with the key details — amounts, dates, names — entered into your spreadsheets or systems for you to verify.

Key benefits

✓ Ends the manual copy-pasting between documents and spreadsheets
✓ Entries are ready for your one-click verification before they are final
✓ Logs into Google Sheets, Excel, or your everyday office tools

You verify the extracted figures before anything is final See pricing →

Follow-ups · ~90% of chasing time savedFull Automation

Follow-up Engine

A steady follow-up rhythm that never slips: review requests after completed work, polite nudges on overdue invoices, and warm check-ins with clients who have gone quiet — drafted in your voice, on your timetable.

Key benefits

✓ Nobody has to remember to chase — the schedule does it
✓ Every follow-up waits for your approval before it sends
✓ Cadence and tone are set by you, and can pause per client

Drafts wait for your sign-off — nothing sends on its own See pricing →

Reporting · delivered MondaysFull Automation

Monday Summary

A clear weekly email, delivered Monday morning, showing exactly what was handled: emails triaged, drafts written, meetings scheduled, documents processed, and follow-ups sent — plus anything waiting on your decision.

Key benefits

✓ Full visibility into the work, without logging into anything
✓ The counts make it easy to see whether the system is paying for itself
✓ Items that need your call are surfaced before the week begins

One digest email each Monday — no dashboard to check See pricing →

Not sure which services your office needs first?

We begin every engagement with a free 20-minute intro call to identify your highest-leverage time sinks.

Request a free intro call →

Everyday automations

The work that quietly eats your team’s day — set up once, then handled for you.

No bloated new software for your team to learn. Little Automation operates directly behind Gmail, Outlook, Google Calendar, and your spreadsheets.

01 · Core pipeline

Inbox Triage & 1-Click Approved Drafts

Every inbound email is triaged the second it arrives — categorized as Urgent, Client, Admin, or Junk. Routine responses are already drafted in your exact voice, waiting in your drafts folder for a single click of approval.

✓ Never sends without your sign-offCuts inbox time ~70%*

02 · Calendar engine

Scheduling & Booking Coordination

Reschedule requests, confirmations, and meeting times are extracted directly from conversation threads. Reminders go out on schedule, and no-shows receive a polite same-day follow-up draft.

Tentative calendar holds placed for your reviewIntegrated with Google & Outlook Calendar

03 · Document intake

Forms & Invoice Extraction

Incoming PDF invoices, vendor receipts, and customer intake forms are automatically extracted and logged directly into Google Sheets, Excel, or your everyday office tools — ready for you to verify.

Part of the Full Automation tier ($800/mo)~70% of document-entry time saved*

04 · Follow-up engine

Follow-ups That Never Slip

Review requests after completed work, overdue-invoice nudges, and warm check-ins with past clients who have gone quiet — drafted in your voice, on your timetable, and always approved by you first.

Part of the Full Automation tier ($800/mo)~90% of chasing time saved*

“You approve before anything sends — nothing is sent automatically without you.”

— How we work, on every setup, from day one

* Estimates based on typical office workloads; actual savings vary with inbox volume.

How it works

Set up around the tools already on your computers

No new software for your team to learn, no rip-and-replace.

Week 1

Setup

A 30-minute call to map your inbox and routines, then we connect Little Automation to your existing tools — Gmail or Outlook, your calendar, your spreadsheets — and set the rules together, including your escalation list.

Weeks 2–4

Tuning

The system drafts; your team approves. Every edit teaches it your voice, your policies, and your edge cases. Most offices see drafts they are happy to approve as-is within the first two weeks.

Ongoing

It runs quietly

The sorting, drafting, entering, and chasing happen in the background. Full plans include the Monday summary, and every plan gets a short monthly check-in to review what is working and what to adjust.

Advisory

AI Consulting & AI 101

Not ready for a full setup? Start with a session.

Not every office needs a full automation setup on day one. Sometimes the right first step is understanding what AI can actually do for you — and what it can’t.

AI 101 — training for your whole team

Hands-on teaching from our AI experts that shows your employees how to actually use AI in their daily work — no jargon, no hype, just practice on the tasks they already do.

✓ What AI is and isn’t — in plain English, with examples from your own office
✓ How to ask for things — and get answers that are actually useful
✓ Everyday uses — drafting, summarizing, spreadsheets, and research
✓ The guardrails — what never to paste into a public AI tool, and how to check its work before you trust it

Solution analysis

Our consultants work as your AI solution analysts: our AI experts sit down with your business, walk through your day, and map the problems and the time-sucking processes that quietly eat your team’s hours.

You get a plain-English plan: what to automate first, what AI can genuinely help with, and what to leave alone. It is the front door to our automation plans — and if automation isn’t the answer for you, the plan will say that too.

Consulting and training sessions are billed hourly at $150/hr — and the intro call is always free, no obligation.

Book a session

Pricing

Straightforward pricing

Two tiers, priced against the cost of the hours they give back. Month-to-month — if it is not paying for itself, you can stop.

Starter

$300 /month

+ $1,500 one-time setup

✓ Inbox triage — sorted, tagged, junk filtered
✓ Drafted replies with one-click approval
✓ Scheduling — bookings, reschedules, reminders
✓ Escalation list — sensitive mail goes straight to you

Start with Starter

Full Automation Most complete

$800 /month

+ $3,000 one-time setup

✓ Everything in Starter
✓ Document intake — forms & invoices entered for you
✓ Follow-up engine — reviews, invoice nudges, quiet-client check-ins
✓ Monday summary email — what was handled, every week
✓ Priority tuning and monthly optimization call

Book the intro call

Month-to-month after setup — cancel with 15 days’ notice. No per-seat fees, no surprise add-ons.

Interactive ROI & time calculator

Calculate your office’s recovered hours & savings

See the hours handed back to your team each week, and how quickly Little Automation can pay for itself.

Team members on email 6 people

Everyone whose inbox the system would touch.

Inbox & admin hours per person, per week 7 hrs

Sorting, replying, scheduling, and chasing — the repetitive parts.

Average hourly value of their time $45/hr

Wages plus overhead, or what an hour of their work is worth.

Compare against plan

Estimated hours recovered

29.4 hrs / week

That is about 127 hours handed back every month.

Estimated value recovered / month$5,733

Plan cost / month− $300

Estimated net / month$5,433

One-time setup pays back in≈ 1.2 weeks

Estimated value recovered / year$68,796

Estimates use the 70% inbox-time reduction figure and a 4.33-week month. Actual savings vary with inbox volume — the intro call gives you an honest read for your office.